How you can reduce HR costs with an HR management tool

At a time of particularly high inflation and the increasing cost of living, many SMEs are evaluating their expenditure in a bid to cut back.

If you’re looking for a way to reduce your HR costs while actually improving your organisation simultaneously, you’ll be pleased to know we can help! HR Planner is an HR management tool that is built specifically for UK SMEs to help simplify processes, improve operational efficiency and enable better decision-making, all while adding up to significant savings in the long-term.

Here’s how it works…

Automate HR tasks

Ever heard the phrase ‘work smarter, not harder’? In the case of HR, there are various repetitive and basic tasks or processes that can be automated through a clever HR system, giving you and your team more time to focus on what is most important to your business.

Some of the tasks you can automate include:

  • Managing employee absence and holiday entitlement
  • Centralising company documents for processes such as exit interviews or onboarding
  • Notifying employees of when their skills or qualifications are expiring
  • Generating reports

Prevent costly mistakes

A key perk of an HR management tool is that it reduces the risk of human error. With the right software you can stay on top of staff wages, commissions and salary changes, avoiding costly and time-consuming errors. What’s more, by automatically calculating remaining holiday allowances, employees accidentally taking too much paid holiday will quickly become a thing of the past!

Limit costly staff turnover

An HR system that is tailored to your businesses’ needs will not only help you to improve processes, but will also provide valuable insights in a bid to limit employee turnover rates. You’ll be able to:

  • Understand the demographics of your workforce to create benefits and initiative packages that staff will love
  • Spot patterns in historical data to better inform future outcomes – e.g. frequent absences that prelude an employee leaving
  • Streamline the onboarding process to give new employees access to the information they need
  • Identify training or certification requirements to help stay on top of CPD

Avoid cover staff costs

Another big positive of HR management tools is that they help you manage your teams’ leave effectively and prevent avoidable staff shortages. With HR Planner, administrators can make use of our low cover protection feature to ensure that a set number of employees are always available on any one day.

Save money on office resources

Ditching paper holiday request forms and going digital is not only a much more environmentally friendly and sustainable way of working, but going paperless also means saving money on office supplies, which all quickly add up!

Minimise outgoings

If you currently outsource your HR responsibilities, there’s definite savings to be made by bringing operations in-house. With an easy-to-use system like HR Planner, you’ll no longer experience the headache of trying to manage your own HR either.

Reduce the risk of legal penalties

It’s vital to keep fully compliant with relevant laws and regulations. An HR tool will help you ensure compliance and reduce the risk of legal penalties and fines.

You’ll be able to hold accurate employee data and provide audit trails, as well as track employee training and certifications, which are useful for safety regulations and industry-specific certifications.

HR Planner is built for UK SMEs

An effective HR tool can go a long way in supporting your small business. By reducing the burden of admin and freeing up time to focus on more strategic tasks, it’ll help to cut costs and encourage growth.

But don’t just take our word for it. Put HR Planner to the test in your organisation today with a 14-day free trial – no credit card required!