Staff Availability and Leave Planner

See who is away

View employee leave and events in a shared planning calendar, with organisational grouping that helps you focus on the relevant team.

A staff planner gives managers a way to look beyond an individual request. HR Planner brings employee grouping, leave status, public holidays and planner events into one calendar surface. The visible information follows the user’s access, so planning starts with a view suited to their responsibilities.

For example, a department manager preparing for next month can review overlapping leave and relevant events before discussing cover. Grouping by organisational context helps keep the view readable. Opening a request from the planner provides the detail needed when a calendar entry needs closer attention.

Different planning questions need different views. Save organisation filters, date-range choices, grouping and event selection in a named view, with sharing options where available. Choose a compact or detailed presentation and an appropriate planning horizon, then return to that arrangement when the same task comes around.

For example, an HR administrator could maintain a wider view across several departments, while a team manager uses a view focused on the next few weeks. A saved seasonal planning view can use a longer horizon. These arrangements help people find the useful level of detail without rebuilding their filters each time.

Add business context

Show public holidays and business events alongside leave, with configured restrictions and messages where particular dates require closer control.

Availability decisions often depend on events outside the leave request itself. Planner events can include descriptions, member scope and dates, and can allow or restrict leave according to their configuration. Public holiday zones provide regional date context for the planner and connected leave processes.

For example, an annual stocktake could appear as a named event for the affected team, with a message explaining the booking restriction. Other departments can have a different planning context. The calendar makes the event visible, while the leave-request process applies the configured handling when someone selects those dates.